• FAQ's

    How long do we keep records on campus/in our department?
    Campus/department records with more than a five-year retention period may be sent to the Records and Information Management department for longer term storage after keeping them for five years.

    What if I just have a few files that need to be stored?
    Records that do not (at least nearly) fill a box should be maintained by the campus/office.

    Can I put different file types together in one box?
    Box contents should be limited to a single file type. However, if you have specific challenges or questions, please reach out to the Records and Information Management department so we can discuss your specific need.

    What do I do with records that need to be destroyed?
    Records and Information Management tracks records that have been destroyed. Please complete the form on the Records and Information Management web page. We will submit a work order to have them picked up and destroyed.

    How do I send records to long-term storage? 
    Complete the form on the Records and Information Management web page. We will then send you labels to put on the boxes and arrange for them to be picked up from you.

    How do I retrieve a record that is in long-term storage?
    Email the Records and Information Management department with a description of the file needed, including as much information as possible. We will notify you when it is ready for pickup.

    Where can I find the retention schedules online?
    They can be found at .
    Use the key word search to find a record series quickly.

    How often do I need to review records for retention and disposition?
    Schedule a time to review records for retention/destruction at least annually (i.e., every summer).